Data Protection Privacy Notice for Scholarship Applicants
This notice explains what personal data (information) we will hold about you, how we collect it, and how we will use and may share information about you during TY Danjuma MBA Scholarship application process. We are required to notify you of this information under data protection legislation. Please ensure that you read this notice and any other similar notice we may provide to you from time to time when we collect or process personal information about you.
Who collects the information
TY Danjuma Family Office Limited (‘Company’) is a ‘data controller’ and gathers and uses certain information about you. This information is also used by our affiliated entities and group companies (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
Data protection principles
We will comply with the data protection principles when gathering and using personal information, as set out in our data protection policy, a copy of which can be obtained from our Governance and Compliance Manager at firstname.lastname@example.org
About the information we collect and hold
In course of your application for a scholarship, we will request that you provide data and information about yourself, which may include the following:
- Your name and contact details (i.e. address, home and mobile phone numbers, email address)
- Details of the Business School you have received an offer from, a copy of their offer letter and the proposed year of enrolment
- Details of your qualifications, experience, education history and interests
- Your nationality
- Information regarding your financial situation
- Information about your previous academic history from previous education providers ☐
- Information regarding your academic and professional qualifications ☐
- Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information ☐
You are required (by law or in order to be awarded a scholarship by us) to provide the categories of information marked ‘☐’ above to us to enable us to verify your immigration status and suitability for the MBA scholarship.
Personal Data you provide will be collected, used and otherwise processed by us for, amongst others, the following purposes: to verify eligibility for a TY Danjuma MBA Scholarship, to evaluate and progress the application, arrange interviews and inform you of the outcome at all stages, to make an informed decision to shortlist and/or to award an MBA Scholarship and to comply with our legal obligations, policies, and procedures. Sometimes we may also obtain your information from publicly available sources such as internet searches and press sources, including media monitoring.
The lawful basis for processing is legitimate interests. It is in the legitimate interest of all applicants that their data is processed so that their application to the Scholarship can be considered.
We seek to ensure that our information collection and processing is always proportionate. We will notify you of any changes to information we collect or to the purposes for which we collect and process it.
Further details on how we handle personal information, including sensitive personal information are set out in data protection policy, a copy of which can be obtained from our Governance and Compliance Manager at email@example.com
Where information may be held
Information may be held at our offices and those of our group companies, and third party agencies, service providers, representatives and agents as described above.
How long we keep your information
We keep the personal information that we obtain about you during the scholarship application process for no longer than is necessary for the purposes for which it is processed. How long we keep your information will depend on whether your application is successful, the nature of the information concerned and the purposes for which it is processed.
We will keep application information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims such as race or sex discrimination, after which they will be destroyed. If there is a clear business reason for keeping application records for longer than the application period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
If your application is successful, we will keep only the application information that is necessary in relation to your scholarship.
Your rights to correct and access your information and to ask for it to be erased
Please contact our Governance and Compliance Officer if (in accordance with applicable law) you would like to correct or request access to information that we hold relating to you or if you have any questions about this notice. You also have the right to ask us for some but not all of the information we hold and process to be erased (the ‘right to be forgotten’) in certain circumstances. We will provide you with further information about the right to be forgotten, if you ask for it.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
How to complain
We hope that our Governance and Compliance Officer can resolve any query or concern you raise about our use of your information. If not, contact the Information Commissioner at https://ico.org.uk/concerns/ or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.